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The Collator toolkit

Organize. Approve.
Share. Publish.

Explore how Collator connects asset versions, review decisions, controlled sharing, and publishing in one workspace.

01 / Organize

A home for every version and variation.

Keep related creative together, switch between versions, and see the history behind each file. Your team can find the work without reconstructing it from filenames.

Switch versionsReview variationsKeep upload history

Organize files into collections

Group assets by campaign, client, or project. Use nested collections to keep a growing library easy to navigate.

See the history behind the work

See who uploaded a file and follow changes to its versions and variations in the asset’s activity timeline.

02 / Review & approve

From feedback to a recorded decision.

Bring the files, reviewers, and requested action together. Collect feedback, record approval, then carry out the approved action.

An approval records the decision. The approved action—such as adding these files to a collection—is executed from the request.
  1. Discuss the selected files

    Keep feedback on the request so reviewers can discuss the files and ask for changes in context.

  2. See every review decision

    Follow reviewer decisions and request updates in a single activity timeline.

  3. Add the approved assets

    Once approved, add the files to their target collection. The request keeps a record of the action.

03 / Share

Present the files. Set the boundaries.

Build a share from the files you choose, then decide who can view it and whether they can download. Give clients a focused gallery without opening your workspace.

Present a selected set of creative files while keeping the share’s access settings close at hand.

Choose who can view

Configure public or private access and choose whether people outside your organization can view the share.

Password-protect a share

Require a password before visitors can open your shared assets.

Control file downloads

Choose whether viewers can download the files, or keep the share for viewing only.

04 / Publish

Send approved creative to the right accounts.

Assign destination accounts to each file, create a publishing job, and follow its progress. Keep delivery connected to the assets your team reviewed.

  • Select accounts per file
  • Request approval when required
  • Check completed and failed destinations
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See publishing plans

05 / Access & collaboration

Invite the team. Define their permissions.

Use roles and workspace permissions to control who can upload, share, publish, or delete. Teammates without direct permission can request approval for uploads, shares, and publishing.

Invite teammates and assign roles

Add members directly or use organization roles to give the right people access to a workspace.

Set permissions for the work

Set permissions for members and roles, with separate controls for actions such as uploading, downloading, sharing, and deletion.

Partners can also submit files for review through an upload request, without joining your workspace.

Start with your next campaign

Give your team a shared place to get creative ready.

Add your files, invite your reviewers, and keep the next decision alongside the work.

The free plan includes organization, sharing, and approvals. Publishing is available on paid plans.